Dd Form 362 Form

A DD 362 Form is used by the Department of Defense to document the expense associated with buying certain stock and goods. It is also known as a Statement of Charges or as a Cash Collection Voucher. It lists a description of the goods, the number purchased, the unit price, and the total price. The method of payment is also listed. The person who places the order must sign the document and provide their contact information for future payment.

What is a DD Form 362?

A DD Form 362 is known as a Statement of Charges or Cash Collection Voucher. This form is used by the Department of Defense in order to keep a record of purchases involving specific stock and goods. The form is similar to a receipt or invoice.
This form will list the date of the order and the voucher number. The specific station that placed the order will also be included. After this information, there is an invoice section. This section will require that the supplies are listed along with the stock number, description, quantity, unit price, and total cost.
The method of payment for the order must be listed, included what is deducted from payroll and what is collected in cash. The person placing the order for the goods and stock must sign the form and include their personal contact information in order for payment to be collected.

How to complete a DD Form 362 (Step by Step)

To complete a DD Form 362, you need to provide the following information:

  • Date
  • Document/voucher number
  • Organization
  • Station
  • Disbursing office collection voucher number
  • Disbursing station symbol number
  • Accounting classification
  • For each item:
    • Stock number
    • Item description
    • Quantity
    • Unit price
    • Total cost
  • Type or action: payroll deduction, cash collection, grand total
  • Certification of responsible individual
    • Rank/grade
    • Name
    • Social security number
    • Cause for charge
    • Signature
    • Amount
  • Organization commander
    • Date
    • Signature
  • Disbursing officer or payroll certifying officer 
    • Indicate if
      • Entered on appropriate pay record or payroll and forwarded for collection or
      • Remitted through cash collection
    • Date
    • Signature

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Sample Dd Form 362

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