Form W-3 Form

The Form W-3, known as a Transmittal of Wage and Tax Statements, will be used for tax filing and reporting services. 

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What is a W3 form?

This form will be used by the Internal Revenue Service (IRS) in the United States. The Form W-3 is known as a Transmittal of Wage and Tax Statements. This will be used for tax filing and reporting services. It is only filed in conjunction with a Form W-2, which is a Wage and Tax Statement. This is a short form that only requires one page be filled out.
This tax form will require financial information about the taxpayer. This includes their wages and tips for the current tax year, social security wages, and Medicare wages. The information about the employer will also need to be included. This information is often found on W-2 forms as well. This information will be required for an income tax return. 

Most Common Uses

A Form W-3 is commonly used by employers to send total earnings, Social Security wages, Medicare wages, and withholding information to the Social Security Administration.  It is also given to each employee to let them know what information to submit on their personal income tax returns.

Components of a W3 form

A W3 contains the following components:

  • Payer information
  • Employer information
  • Wage information
  • Withholding information


IRS Form W-3 should be sent to the SSA along with Copy A of the W-2 forms for each employee.
If you are filing forms W-2 electronically, you do not have to submit a W-3 form.  If you have 250 or more employees, you must file W-2s electronically.

What happens if you make a mistake?

If  you make a mistake, you must file a W-3c form with the Social Security Administration.  If your error was the result of incorrect W-2s, you must also file a W-2c.

Sample Form W-3

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Sample Form W-3

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