Notary Form

A notary form template is used by notaries as certification that they gave the proper oath, obtained proof of the signer's identity, and provides their information as a notary public. This is an important form because notaries are legally bound to follow certain laws about notarizing signatures. This form can be used in the event that the person needing your services as notary doesn't have the proper form or proper language as part of their document.

What is a Notary Form?

A notary form is a document used by a notary public to notarize certain important documents such as a living trust, mortgage, deed, or non-resident affidavit. Notaries public are people who are authorized by the state to carry out the notarization process, which involves:

  1. Determining Identity - Verifying the identity of the person(s) signing the document
  2. Determining Willingness - Authenticating that the person who signed the document did so under their own free will and power
  3. Determining Awareness - Verifying that the signor possessed the mental capacity to understand what he or she was doing by signing the document

In some instances, the notary will also verbally question the signer.  For example, if the document requires an oath, the notary may ask, "Do you swear under the penalties of perjury, that the information contained in the document is the truth, so help you God?"

All notary forms must be completed, signed, and stamped by a notary public in order for a signature to be considered authenticated.

A person can obtain a notary commission by:

  • Making sure you meet all of your state’s qualifications and are following the commission application process (check your state's laws, some states have a Notary Public Act)
  • Complete and submit a notary application.
  • Pay the state’s application fee.
  • Get training from an approved education vendor (if applicable, check with your Secretary of State's Notary Division or Division of Corporations, UCC and Commissions).
  • Pass a state-administered exam (if applicable, notaries in 18 states and the District of Columbia are required to take a course or pass an exam or both).
  • Complete fingerprinting and background check (if applicable, check with your Secretary of State's office).
  • Receive your notarial certificate from the state.
  • Get your surety bond (if applicable).
  • File your commission paperwork (and bond) with your Notary regulating official.
  • Buy your Notary supplies.

Note: Notaries may have continuing obligations to their state, such as letting the state know about any change or name or address change.  The application that you submit to become a notary may become a public record.

What Does it NOT Mean to Have a Document Notarized?

Having a document notarized does not make the document more legal nor does it validate the document or verify that the statements in the document are true. It simply means that a notary has properly identified the signer of the document and verified their willingness to sign and mental capacity.

How to Fill Out Our Free Notary Form - Step by Step

Fill Out:

  • Name of individual creating affidavit
  • Individual's address (street, city, state, zip code)
  • Age of person creating affidavit
  • Job title of person creating affidavit
  • Statement that is being declared a true in the affidavit
  • State and county where affidavit will be signed

A notary form may be filled out for an individual acting in his own right, for a corporation, for a partnership, for an individual acting as principal by an attorney in fact, or by any public officer, trustee, or personal representative.

State Resources

State Notary Forms and Applications

  • - General notary information for each state in the United States, contact information, online applications, and a listing of all of the notary forms and certificates that can be used in that state
  • - Georgia Superior Court Clerks' Cooperative Authorities website
  • - Pennsylvania Department of State's website
  • - Texas Secretary of State's website

Download a PDF or Word Template

Sample Notary Form

Read Full Document

Sample Notary Form

Create Notary Form