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A firearm bill of sale is documentation sellers of firearms use to physically record the selling of their product(s) to a customer.

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Sample Firearm Bill of Sale

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Sample Firearm Bill of Sale

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Firearm Bill of Sale Information

Any Bill of Sale may also be referred to as:

  • Proof of Purchase
  • Proof of Sale
  • Sale Slip
  • Sale Receipt
  • Proof of Payment

Firearm Bill of Sale Description

A Firearm Bill of Sale is documentation sellers of firearms use to physically record the selling of their product(s) to a customer. Alternatively, the firearm bill of sale also acts as a receipt for the buyer of the firearm. This document generally includes seller information, details about the goods, location of the sale, price, buyer details and method of payment.

Both buyer and seller should sign the Bill of Sale and each keep a copy as proof of purchase or proof of payment. This happens upon full payment being made, at which time the firearm changes ownership from seller to buyer.

This document explicitly disclaims any pre-existing warranties relating to the quality of the firearm. In this sense, the bill of sale differs from a Sales Agreement, which is a contract containing more specific terms and warranties.

This ‘as-is’ clause is an important element of a Bill of Sale document. The phrase refers to the firearm being sold in its current condition and implies that the buyer accepts the firearm as it is, including any potential or apparent faults.

This caveat protects the seller from any subsequent request for a refund from the buyer because of any issues arising after receiving and paying for the firearm. For instance, subsequent transportation undertaken by the buyer to take it to its eventual moorings may result in damage, which the seller is not responsibility for.

Frequently Asked Questions

  1. Is a license needed if providing firearm services such as repair, engraving, or customizing?

    • Yes. Any person carrying out business services is defined as a gunsmith dealer.

  2. Who has to conduct a NICS background check prior to transferring ownership of a firearm?

    • Licensed businesses who deal with firearms are legally obliged to conduct a NICS background check prior to transferring ownership of any firearm to a non-licensed person, or when lending for use off-premises. This includes: importers, manufacturers and commercial dealers.

  3. What if a firearm is lost or stolen in transit? Should the sender of the firearm report this if the recipient has already filed a report with the ATF?

    • Yes. Only the sender knows all of the detail of how and when the particular firearms were shipped.  Also, disposition documentation of the sender needs to be reflect the subsequent theft or loss.

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Firearm Bill of Sale

A Firearm Bill of Sale documents the selling of firearm(s) 'as is' to a customer by a seller. It acts as a receipt which includes seller information, details about the goods, location of the sale, price, buyer details and method of payment. This document explicitly disclaims any pre-existing warranties relating to the quality of the firearm i.e. sold in its current condition.

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Invoice

An invoice is a digital or paper document that evidences any given financial transaction in return for goods or services provided. It details the goods or services sold, associated fees, the date of the transaction, contact details of the seller and method of payment.

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Contract for Deed

A contract for deed is used when land is sold from one person to another person if the seller is going to provide financing to the buyer. This legal document is often referred to as a land contract.

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Receipt Tempate

A Receipt Template is a flexible document that can be branded to a business and have their required information itemised at the point of sale printed and given to the customer.

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