Make a Free Receipt Template

A receipt template will be used to create various receipts for different needs.

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Sample Receipt Template

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Sample Receipt Template

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What is a Receipt Template? 

A receipt template is used to create various receipts for different needs. This could include sales receipts for a business, rent receipts, general receipts for any type of sale, or an itemized receipt. It could be used for products or services. A receipt should be given to someone as a record of their purchase. Receipts are an important part of record keeping for a small business.

A free receipt template that you can reuse needs to include a lot of information about the purchase or payment, including date and time it occurred, the items that were included in the sale or the reason why the payment was made, prices for any individual items, the number of items, and identifying information about the seller. A receipt should be provided immediately after the sale and both parties should keep it for their records. A missing receipt can cause problems for either party involved.

Why Use a Rent Receipt Template? 

By FormSwift Editorial Team
August 14, 2018

In a landlord-tenant relationship, it is important to provide as much documentation as possible to protect both parties from potential legal problems later on. Once the lease is signed and the tenancy is underway, one crucial piece of documentation is a rent receipt filled out by the landlord and received by the tenant every month. Many landlords simply use a receipt book.

Whenever a legal dispute arises regarding tenancy or payment, the rent receipt is of utmost importance. In some cases, when rent was paid via cash or money order, it is the only proof that the provisions of the lease were met. Sometimes, the tenant will claim to have paid rent that the landlord claims they never received. A few examples would be when a landlord needs to evict a tenant for non-payment of rents, or a tenant has a landlord who is attempting to collect multiple rents beyond those provided for in the lease agreement. In these instances, the use of a receipt maker protects the truthful party and provides legal proof of those claims.

Some states require the issuance of a rental receipt when each rent payment is made by a tenant. Others do not. It is not unusual for landlords to go for months or even years without issuing a rent receipt to a tenant. A rent receipt template provides a written or electronic record of the tenant's payment of rent every time a payment is made. If it isn’t provided by the landlord, the tenant should request one. It’s important for the tenant to request a receipt because it protects them if the landlord were to claim that the rent payment wasn’t made.

The landlord can create their own or they can use a printable rent receipt or template. Another option is to purchase a pre-printed or electronic invoicing system that provides receipts. Regardless of the receipt type chosen, it should include some important information. This includes the amount paid in the transaction, how it was paid (cash, check, money order, etc.), when it was paid, and the name and basic contact information of the payer and recipient of the funds. The landlord or their agent should sign or initial the receipt. If you’re a landlord and choose to use a rent receipt template, be sure only to use one that contains all of the necessary information, has a professional appearance, and is free from errors.

The issuance of a rental receipt form is, generally speaking, beneficial for all parties involved. For a landlord, it helps them keep track of their income for tax season. For tenants, it not only proves that rent was paid, but it could also be used if a tenant applies for government assistance or financial aid. Showing receipts may be helpful or even necessary in the process of establishing eligibility.

Common Receipt Types

When making any major purchase or tendering money for just about any reason, it is a wise move to ask for a receipt.  It simply makes sense to have a record showing what the money was tendered for, to whom, and when. This recorded information can be extremely helpful if there is a dispute at a later time or if a refund, return, or exchange is warranted.  The merchant, seller, or landlord is, in most situations, responsible for issuing this type of document to the purchaser or renter.

Rent

  • A rent receipt contains lists the name of the person paying, the address for the property, the amount of rent, how it was paid (such as money order), and when it was paid. It should be signed by the landlord or their agent. Both the renter and the landlord should keep a copy of the rent receipt.

Cash

  • A cash receipt template is used at the end of a sale. It uses information from the sale and acts as proof of purchase. It usually lists the business name and address, the customer’s name (and sometimes their address), the date of the sale, a description of what was sold, and the amount paid for the item. It may also include how the payment was made (such as debit card or check).

Simple

  • A simple receipt template is used when you can’t find an example of the type of receipt that you need to document the sale. It should list the date the sale took place, a receipt number, the name of the person paying, the amount paid (listed in dollars and in words), the reason for the payment, and how the payment was made. If the payment is used to cover a specific period of time, your simple receipt template should show the dates that the payment covers. If the payment is an installment, you should list the amount received and the balance after the payment is applied. The simple receipt should be signed by a representative of the business receiving the payment. This type of receipt is also known as a sales receipt template.

Donation / Thank You Letter

  • When a donation is made, a receipt or thank you letter stating the amount is always sent out to the donor. This is because depending on the amount donated, the donor may be able to receive tax credit for the donation. A donation receipt template or thank you letter should include the name of the organization that received the donation, the name of the donor, the amount donated, and when the money was received. It’s a nice touch to add how the money will be used. For example, a program to provide musical instruments to inner city elementary students who otherwise wouldn’t have a music program.

Packing Slip

  • Although a packing slip template isn’t necessarily a receipt, it contains many of the same elements and can still act as proof of purchase or ownership. One of the major differences between a receipt and a packing slip is that a packing slip has a heading of “Packing Slip.” The similarities include the date of the purchase, the name and address of the business, the name and address of the customer, a packing slip number, the items included in the shipment, how many of each item, the price for each item, and the total price paid. This type of receipt may also be referred to as a delivery receipt template.

Blank

  • A blank receipt template can be used by any business to create their own receipt. It includes the same basic components of identifying the parties, the amount paid, how it’s paid, and what the money is for, but a blank template can be customized to include other information the parties consider important. They can also be personalized and include a logo.

Taxi

  • A taxi receipt template is issued by taxi drivers. It proves how much the passenger paid, how far they traveled, and when they traveled. Taxi receipts are important because many passengers may be able to use the receipt for tax purposes.

Deposit

  • A deposit receipt documents how much money someone put into an account or paid as a down payment on property, a vehicle, or another item that will be paid out. This receipt should list the name and address of the two parties, how much was paid, the type of deposit it was (such as a security deposit or a pet deposit), the date the payment was made, and it should be signed by the person receiving the deposit.

Hotel

  • A hotel receipt template records of how much someone pays to stay in a hotel. It’s an important document because the person who stayed in the hotel may be able to use it as a tax write off or use it to get reimbursed by their employer. A hotel template should list the name and contact address of the guest, the name and address of the hotel, the date the hotel receipt was issued, the length of the stay, the name of the employee issuing the receipt, the total amount paid, and how the payment was made.

How to Fill Out a Receipt Template

Receipt templates are fairly simple to complete. Here’s you can do it step-by-step.

Step-by-Step

  • Add the name of your business, its address (including city and state), and phone number
  • Add the date that the receipt was created
  • List the name and address of the person making the payment
  • Create a unique receipt number
  • Write in the name of the person representing you or your business that acknowledges receipt of the money
  • Write in the name of the person paying the money
  • Write in the amount of money paid and how it was paid (such as by check)
  • Describe the reason for the payment
  • The person issuing the receipt to the person paying should sign it

Both parties should keep a copy of the receipt.

Download a PDF or Word Template

Rent Receipt

A receipt template is a great tool for any business. A receipt template makes it easy for you to make your own receipts when you need them.

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Invoice

An invoice is a necessary part of business. It documents the cost of goods or services provided by your business to another person or business. The invoice should include the price for each item or service as well as the total amount due and the due date.

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Rent Receipt

A rent receipt documents the money received by the landlord for rent on a particular piece of property. Usually, a rent receipt documents the amount received, the date the money is received, the type of payment (such as a money order), and the name of the person who paid.

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Lease Agreement

A lease agreement is used by a property management company or property owner when they will lease the property to a person or a business. A lease agreement can be year to year or even month to month.

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