This document is a formal letter used by charities and donation organizations in order to request that people donate to their cause. Donation letters are an important part of any charity seeking funding for a certain cause or fundraising for charitable events. Donation request letters allow organizations to reach a wide range of people all across the world.
Donation request letters should always be written in a friendly, professional, and easy-to-read manner. This will ensure the letter reaches a wide audience. Each letter should detail what your organization does and what it will do with the donations it receives. This ensures your potential donors know where their money is going at all times. These simple aspects can help boost the amount of money your organization receives through charitable donations.
You can use a donation request letter at any time; however, they tend to be particularly effective toward the end of the calendar year. At the end of the year, your donors will tend to be more generous because it is the holiday season. Additionally, your donors may want to increase their charitable giving as it nears time to do their taxes.
Donation request letters are generally well-received by older donors. Millennials tend to respond better to digital donation requests, but older generations prefer to receive donation requests via mail.
Donation request letters are commonly used for:
A donation letter is important because it is a great way to gain assistance and support for your causes. Many people are willing to support charitable causes, but you need to connect with them to let them know about the situation and how they can help.
To write a donation request letter, you should:
You may find it helpful to look at sample letters or work from a donation letter template.
A Sample Donation Request Letter:
Feed the Homeless
4567 Greenhouse Way
Las Vegas, Nevada 89101
October 1, 2018
Mr. David Goliath
2104 Andrew Road
Las Vegas, Nevada 89101
Dear Mr. Goliath,
Feed the Homeless has been supporting the homeless community in Las Vegas since 2005. Last year, our non-profit organization provided hundreds of thousands of meals to people who are living on our streets. Our organization is 100% supported by generous donors like you.
One of the homeless teens who we fed last week, David, told our volunteers, “If it wasn’t for Feed the Homeless, I wouldn’t know where I would get my next meal. Thank you for bringing us food.”
As the holiday season approaches, we are fundraising for our Holiday Campaign to provide warm meals to the thousands of homeless people in our area who will be living on the streets during the holidays.
We would be grateful if you would continue your generous support of our organization by contributing to our Holiday Campaign. Your gift will go towards purchasing the ingredients, preparing and packaging the food, and distributing the food.
You can donate by calling our offices at (702) 555-1100 or online at www.feedthehomeless.com.
Your donation is 100% tax-deductible. Our 501(c)(3) number is 12345-678910.
Your gift will have an impact of the entire homeless population in Las Vegas. Thank you for your continuing support and consideration.
President, Feed the Homeless
To write the most effective donation letters, you should:
Before you begin writing your letter, you should keep the following things in mind: