A resignation letter should be a professional, formal letter that is given to the employee's supervisor in order to put their intentions in writing. A resignation letter is an appropriate way to leave a job while still remaining on good terms with other employees and the supervisor.
A resignation letter should include various information about the employee and their job so that they can be identified appropriately. The employee should make sure to include their name, current job position, a brief explanation of why they are resigning, and what date their last day will be. It is best to submit a resignation letter as soon as possible to give the employer adequate time to prepare for your departure from the company.
More Than Two Weeks
Two Weeks Notice
A two week resignation letter notifies your employers that you will be departing from the company in roughly two weeks, which is the standard practice among resignations. This gives you time to wrap up any projects that you may be working on, while also allowing your company to fill your position and minimize disruptions within the company; smoothing the transition process with the new employee. There several different forms of a two-week resignation letter.
Short Notice (less than 2 weeks)
Sometimes circumstances do not allow a two weeks notice. Some job opportunities simply cannot wait. Whether its due to an emergency or a new position that requires you to start your new job right away, a short notice, or no-notice resignation letter would be appropriate here. These types of situations often put your employer in a tough position, however, it happens. With short notice resignations, try to speak with your employer face to face before following up with a letter. Make sure that you include the following in your short or no-notice resignation letter:
The basic components of a resignation letter are listed below.
Below, we will take the components above and put them to use, giving you a step-by-step guide to writing a professional resignation letter.
Below are the essential steps to writing a solid resignation letter.
Sometimes you may want to personalize your resignation letter, which can be difficult, as these types of notices may not be the easiest to write. Here are some helpful tips to keep in mind when writing your best resignation letter.
Sometimes you may not be able to hand your employer a hard copy resignation letter, perhaps because you work remotely, or your supervisor does not work at your work location. Nonetheless, just because it is an email, doesn't mean it should not be just as professional and structured as a physical resignation letter. An email resignation is similar to a hard copy resignation letter. Their main difference is their method of delivery. Additionally, here are a few things to keep in mind.
Try to speak with your Human Resources department, if possible.
Include the pertinent information
Proofread and Format
Resignation letters streamline the process of notifying your team members and different departments about your departure by allowing everyone to see the same document. Many of us have played “Telephone” as children, and know that by the time the message gets to the last person, the information is entirely inaccurate or pieces of the original message may have been omitted. The same principle works with resignation letters. If you simply told your boss that you were quitting, by the time the word spread to all of the departments that needed to know, important information about your departure may be incorrect, affecting your final paycheck.
Anytime you resign from your job, you want to do so both gracefully and delicately, causing as little disruption as possible. You also want to give an adequate notice so that your employers have time to prepare for your departure, especially if you are the only one who does a specialized job (i.e if you are the only person in the company who handles Accounts Payable or Payment Processing). As soon as you are sure that you will be departing from the company, notify your employers, however, two weeks is the standard. Many feel most comfortable waiting two weeks before their departure to notify their employers, even if they knew they were leaving well before that. The reasoning behind this is a fear that if they give their formal notification a month or two in advance, the employer may let them go before that. There have been employers who have received an extended resignation, perhaps two months in advance, and just weeks later, they already found a replacement and no longer needed the departing employee.
There are many options for submitting your resignation letter. It is recommended that you have a one-on-one meeting or conversation with your supervisor before handing him or her your resignation letter. However, in the end, it is entirely left at your discretion. Resignations can be awkward and cause trepidation, however, since each work dynamic is unique, do what you feel is best.
Our team at FormSwift created a timeline of the resignations and firings under President Trump and President Nixon. The timeline includes the amount of time between the inauguration and each president and the firing or resignation.
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