Pay Stub Form

A pay stub form is a template used by an employer to provide detailed information about an employee's paycheck. It provides information for both the employer and the employee. It also lists the pay period, the date that pay was issued, information about gross earnings, deductions taken from the pay (such as various federal and state taxes), and the amount issued as pay. Accurate pay stubs are extremely important for employees as they may need them to prove their ability to pay when they're looking to move or to take out a loan. It may also be used in some instances as proof of employment.

Pay Stub: What Is It?

A pay stub is a document related to an employee's paycheck. If an employee receives direct deposit, a pay stub is a separate document that is given to the employee to document their earning for that pay period and for the year-to-date. If an employee receives a paper paycheck for deposit, the pay stub will typically be attached to the check.

A pay stub will have several financial details about the employee's salary, taxes, and other contributions. This will include how much they earned for the current period and for the year so far. The stub will also list the federal and state taxes that have been withheld from the employee's earnings. Social security contributions as well as payments to employee benefits such as health insurance are also shown, ensuring the employee can see where their money is going. 

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Contents of a Pay Stub

What is a pay stub?
A pay stub is that little slip of paper that is attached to a paycheck. It allows employees to keep record of payments received. Generally, it looks something like this:
When an employee receives a paycheck, he or she can free the pay stub from the check and file it away to use at the end of the tax year. A pay stub form should contain some basic information that can be divided into three components - company information, employee information and payment details. What follows is a summary of each component.
contents of a pay stub
Company Information
This is pretty basic. Company information includes the company's DBA name and address. It is generally listed either along the top or bottom of the pay stub.
contents of a pay stub - company information
Employee Information
This section must include an employee's full legal name and employee ID number. It may also include social security information. If you mail paychecks to your employees, this section should also include the employee's address. An easy way to organize this information is to list it along the top row of the pay stub.
contents of a pay stub - employee information
Payment Details
This is the more extensive component of the pay stub. Basically, it should summarize how much money the employee has earned during the applicable pay period, as well as how much he or she has earned thus far this tax year. A pay stub template would consist of the following parts:
Check Number
This is the number of the check issued the employee. This comes in handy should the check need to be cancelled or tracked down.
contents of a pay stub - check number
Pay Period and Pay Date
These are pretty self-explanatory. The pay period section should list the beginning date (aka: 1/11/09) and end date (aka: 1/25/09) of the pay period in question. The pay date section should provide the date on which the check is issued. Generally, this is a few days after the end date of the pay period.
contents of a pay stub - check number
Amounts and Types of Income
This is the real meat of the pay stub. It must provide the number of hours worked, both regular and overtime. It should also specify the amounts earned for each type of income. Income types include gross wages or "regular" (in other words, hourly), 
as well as direct tips for food service workers and other tippable employees. Hours and amounts must be provided for both this particular pay period and the total tax year to date, often abbreviated as "YTD." This section should also include the hourly
rate earned by the employee.
contents of a pay stub - pay period and pay date
A pay stub should also list deductions, for both this pay period and the YTD. Common deductions include federal tax, state tax, Medicare, and social security. The stub must provide both an itemized list of deducted amounts and the sum of all deductions.
contents of a pay stub - deductions

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Sample Pay Stub

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Sample Pay Stub

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