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Transcript Request Form

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A transcript request form template is used by students or former students to request a copy of their transcripts. The transcripts may be official or unofficial. When a transcript is official, it is often sealed in an envelope. They are no longer official if that envelope is opened. A transcript request form may also be used by an educational institution or a business, but they must include identifying information about the student. They may also need to have the student sign the document to authorize the release of the information.

Transcript Request Form

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What is a transcript request form?

A transcript request is used in the education field. It will be submitted by former or current students in order to request an official copy of their educational transcript. This transcript will show information about the student’s academics, including courses taken, grades, and GPA. An official transcript may be needed if a student is applying to a new school, transferring schools, or is applying for a job.

A transcript request will require identifying information about the student. This will include their full name, date of birth, and social security number or student ID number. The student will also need to list the dates when they attended the academic institution. Many colleges and universities will require that a fee is included with the form. This fee varies depending on the school, so be sure to check before sending in your request form.

When should you use it?

 

You should use this form if you are applying to a school or job that will require a copy of your official high school transcript or transcript from college or graduate school.

Components of a transcript request form

This document will include:

  • Personal information: name, date of birth, mailing address, phone number
  • Enrollment details: date of attendance and graduation
  • Where to send transcript
  • Amount and type of transcript: official transcripts are often sealed or stamped in some manner to prove authenticity, unofficial transcripts may cost less money
  • Social Security number
  • Payment

How to write a transcript request form

Transcript request form templates are available online.  You can view a sample transcript request letter and then use the key elements from that letter to create your own generic transcript request.  If you are writing your own request, be sure to include the following information:

  1. Date
  2. Student’s information (including when they attended that high school, college, or graduate school)
  3. Recipient information (organization that should receive the information)
  4. Amount of transcripts
  5. Cost information
  6. Address where transcripts should be mailed

You should also check your school's website for more details about requesting transcripts.  Many higher education institutions have websites that allow you to request transcripts via their online transcript request system.

Download a PDF or Word Template

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Sample Transcript Request Form

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Sample Transcript Request Form

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