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What Is a Kentucky Bill of Sale?

A Kentucky bill of sale is a legal document that proves that the described item was legally sold from the seller (either a dealer or an individual) to the buyer. As of February 2018, there is no legal requirement to have a Kentucky bill of sale notarized.

What Are Some Common Bills of Sale Used in Kentucky?

In Kentucky, the most common bills of sale include a general bill of sale, a bill of sale for motor vehicles, and a bill of sale for a gun.

How Do I Write a Kentucky Bill of Sale?

To write a Kentucky bill of sale, you need to provide certain information about the seller, the buyer, the item, and the price. That information should be included in every bill of sale, regardless of the item. Yet, when it comes to each of the most common bills of sale, there are also specific pieces of information that they need. First, we'll discuss the common elements that belong in every Kentucky bill of sale. Then, we'll discuss the specific elements required in each of the most commonly used Kentucky bills of sale.

All Kentucky bills of sale need to have the date that they were created. You will also need to include the date that the buyer pays for the item. This is especially important if the date the buyer pays for the item on a date that is different from when the bill of sale is created. The last date that is required is the date that the buyer and seller both sign the bill of sale.

For both the buyer and the seller, a Kentucky bill of sale needs the full legal name, full physical address (including the city, state, and zip code), and a driver's license or state identification card number. The purpose for gathering the driver's license or state identification card number is to help identify the buyer and / or the seller if the item is stolen and one of the parties needs to prove to whom the item belongs.

In a Kentucky bill of sale, the item being sold should be thoroughly described. If the item has a serial number, model number, or registration number, that information should be included. You could also describe the item by type (such as a Sony television or Huffy bicycle), color, or other identifying comments. You'll learn more about examples of identifying comments specific to the most used bills of sale.

If the item is being given as a gift, that should be designated in the bill of sale. If the item is being paid for through a trade, the item being traded should also be described. For trades that involve items and money, that should be explained. For example, "in exchange for an oak dining room table and $75.00."

A Kentucky bill of sale must mention the price for the item. The most commonly used method is to write the price first in words and then in dollars. For example, three-hundred and fifty dollars and zero cents ($350.00).

Another common inclusion in a Kentucky bill of sale is a seller's disclosure. The purpose of a seller's disclosure is to give the seller the opportunity to inform the buyer of any known defects. For example, if the Kentucky bill of sale was for a mountain bike with front brakes that did not work, the seller's disclosure would be used to remind the buyer of that.

Remember that a Kentucky bill of sale should be signed and dated by both the buyer and the seller.

Kentucky General Bill of Sale

A Kentucky general bill of sale is used for items such as furniture, electronics, bicycles, hobby equipment, and more. When you're describing the item being sold, you should use any serial number, registration number, make, model, and year. You can also use the color and size of the item as part of your description. If you're selling something that could be described as an electronic device, you would also want to mention in the Kentucky general bill of sale whether you're including the charging cable, power cable, a case, or other accessories.

Kentucky Bill of Sale for Motor Vehicles

A Kentucky bill of sale for motor vehicles should have the make, model, and year of the vehicle; the VIN, the color of the vehicle; and an odometer reading. In Kentucky the odometer reading should also be recorded on an Odometer Disclosure Statement (Form TC-96-5). You should also designate whether the title is included with the sale.

Kentucky Bill of Sale for Boats

A Kentucky bill of sale for a boat must document the make, length, and year of the boat; the Hull ID; registration ID; the odometer reading in hours; and the title number. It should also list whether the sale includes a trailer and / or an outboard motor. This can be done simply by stating a description of the boat and the words "without a trailer," "with a trailer," "without an outboard motor," or "with an outboard motor."

If a trailer is included, you should list the make and the year of the trailer. If an outboard motor is included, you should list the make, year, and the horsepower. You should also list if there are any other accessories that will be included with the boat.

A Kentucky bill of sale for a boat must include a photo of the Hull ID.

Kentucky Bill of Sale for Guns

A Kentucky bill of sale for a gun should list the make, model, caliber, and serial number of the gun. Trades are common for gun sales. If you're involved in a full or partial trade, make sure that you include the details of the item that is being traded.

Is a Kentucky Bill of Sale Required to Register a Vehicle?

No, a Kentucky bill of sale is not required to register a vehicle. However, it can be used as proof of purchase. The vehicle registration process takes place at the County Clerk's Office. According to the Kentucky Transportation Cabinet website, you need to provide photo ID, current proof of insurance (must be an original and issued within the last 45 days), the current title, and money for the fees and taxes. If you're registering a vehicle from out of state, you should also bring your most current registration receipt.

Is a Kentucky Bill of Sale Required to Register a Boat?

No, a Kentucky bill of sale is not required to register a boat. However, the document can be used as proof of purchase. The documents you'll need to register your boat will depend on whether you're registering for a title for the first time, registering a boat that was previously registered in another state, or renewing your registration.

For first time registrants and out of state registrants, you'll need your photo ID, a completed Motor Boat Transaction Record Application for Title / Registration (Form TC96-184), and proof of name change (if your name on the title is different from the one on your ID).

Is a Bill of Sale Required to Register a Gun in Kentucky?

No, a bill of sale is not required to register a gun in Kentucky. Kentucky does not require individuals to register their guns.

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