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What Is a Kansas Bill of Sale?

A Kansas bill of sale is a document that acknowledges the change in ownership of a piece of property. The purpose of the bill of sale is to record the names of both the buyer and the seller, a description of the property, and the amount of money that is given in exchange for the property. While a Kansas bill of sale isn't always a legal necessity when you want to sell something that belongs to you, it's often a good idea to create one because the document acts as proof of purchase.

What Are Some Common Bills of Sale Used in Kansas?

In Kansas, the most common bills of sale include a general bill of sale, a bill of sale for a vehicle, a bill of sale for a boat, and a bill of sale for a gun.

How Do I Write a Kansas Bill of Sale?

In Kansas, a bill of sale must have certain information within it. The information a bill of sale needs will depend on the property that's being transferred to another person. Yet, there are some common items that should be included in any bill of sale. First, we'll discuss the common items and then we'll explain the specialized information that belongs in the most common types of a Kansas bill of sale.

Every Kansas bill of sale needs the full legal name of both the buyer and the seller. It should also have the physical address, including the city and zip code. A driver's license number or state identification number is important although it's not a legal necessity for every bill of sale. The purpose of documenting this information is in the event that you need to prove who now owns the property. The bill of sale should have the date that it was created.

You'll learn the required elements for describing the property being sold below. When a Kansas bill of sale is used, it's because an item is being sold, traded, or even given as a gift. Yes, you can and should use a Kansas bill of sale if you're gifting something that you own to another person. If the exchange includes a trade, the item or items being traded should also be described. Of course, the most common exchange is an item for money. When you're documenting the amount of money in a bill of sale, you write the amount in words and then in numbers. For example, two-thousand dollars and no cents ($2,000.00). If the buyer is paying for the property on a different date from when the bill of sale is created, that date should be documented.

A Kansas bill of sale should include any other terms and conditions that must be met for the sale to be completed. For example, if you agree to sell your car to your cousin, but only if your cousin successfully passes their driving test and is able to prove that they have liability insurance for the vehicle.

In Kansas, a bill of sale isn't legally required to have a seller's disclosure. However, including one that explains any known defects can notify the buyer of the condition of the item they are purchasing. This can help minimize the likelihood of the seller being sued because the item has a problem.

At the end of a Kansas bill of sale, you should have the printed names of both the buyer and the seller, their signatures, and the date.

Now, we will review the details that are unique to each of the most commonly used Kansas bills of sale.

Kansas General Bill of Sale

When you're describing the property you're selling in a general Kansas bill of sale, you should include a serial or registration number if the item has one. If you're selling an electronic device, you can look on the bottom or back of the device. If it's a laptop or iPod, you should be able to find identifying information in the settings.

If available, add the make and model of the item. You should also add other identifying characteristics. For example, if you were selling your iPod, you'd want to describe the type of iPod (such as Touch or Nano), the size (such as 8, 16, or 32 GB), and whether the iPod is in working condition. You would also want to explain in the document whether you're including the charging cable, headphones, and packing material.

Kansas Bill of Sale for a Motor Vehicle

When drafting a Kansas bill of sale for a motor vehicle, you must document certain information about the vehicle. That information includes the make, model, and year; the VIN; the color; the odometer reading; and whether the title is included. If a title isn't included, you will need to obtain it before you can sell the vehicle. If you're selling an antique vehicle that is 35 years or older, you'll need to complete Form TR-312.

Kansas Bill of Sale for a Boat

When you're creating a Kansas bill of sale for a boat, you must document the following information about the boat: the year, make, and length; the Hull ID; and registration number. The bill of sale should mention whether or not a trailer and / or an outboard motor. If so, there's certain information that should be included. For a trailer, you should include the year, make, length, and number of axles. For boat sales that include an outboard motor, you should include the year, make, and horsepower.

Kansas Bill of Sale for a Gun

If you're drafting a Kansas bill of sale for a gun, you should include specific information about the gun. That information is the make, type, caliber, and serial number. Because guns are often traded, it's important to remember to document the item being traded for the gun.

Is a Kansas Bill of Sale Required to Register a Vehicle?

In Kansas, you need a bill of sale to register a vehicle only if the vehicle is an antique that is 35 years or older and if it doesn't have a title. In that instance, you would complete Form TR-312. To register a vehicle in Kansas, you need to ensure that you have the title to the vehicle.

Although a bill of sale isn't a necessity in Kansas to register most vehicles, it is still an excellent record for your personal use. According to the Kansas Department of Revenues, Division of Vehicles, the registration process, also known as the titling process, depends on whether the vehicle is new or used.

For a used vehicle, you will complete the titling and registration process at the County Treasurer's Office. You'll need a title for the vehicle. The back of the title must be completed. If necessary, the seller can use Form TR-41, a Power of Attorney, to finish assigning the title to the buyer.

If there is a lienholder on the title, you'll need to complete Form TR-150 and have it notarized or get a letter from the lienholder to release the lien.

If the vehicle is titled in another state, you may need to have a vehicle inspection.

You'll need to provide current proof of insurance and either a sales tax receipt or be prepared to pay your sales tax.

Is a Kansas Bill of Sale Required to Register a Boat?

Yes, if the boat was purchased from a private party, you'll need a Kansas bill of sale. The boat registration process takes place Wildlife, Parks & Tourism offices. You can find a list of those locations here.

If the boat hasn't been registered in the past, you'll need to complete an Application for Certificate of Number Kansas Boating Act. You may also need to complete and Application for US Coast Guard Documented Boats.

If you bought the boat from a dealer, you'll need to provide the sales tax receipt or complete form ST-8.

You' should also have proof of insurance for the boat and be prepared to pay the fees and taxes associated with the registration process.

Is a Bill of Sale Required to Register a Gun in Kansas?

No, a Kansas bill of sale is not required to register a gun in Kansas. Guns are not registered in the State of Kansas. With that being said, it is important for you to know that you can get into serious legal trouble if you knowingly sell a gun to a minor or a known felon. Although a bill of sale isn't necessary, it's an important recordkeeping tool that you should still use if you sell a gun.

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