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What Is a Washington Bill of Sale?

A Washington bill of sale is a written record that documents the change in legal ownership for an item. In addition to being required to transfer the ownership through a state agency, a Washington bill of sale is an important part of personal record keeping. It can be particularly valuable if there is a legal dispute of some kind involving the item. A Washington bill of sale does not need to be notarized.

What Are Some Common Bills of Sale Used in Washington?

The most common bills of sale used in Washington include a general bill of sale, a bill of sale for a motor vehicle, a bill of sale for a boat, and a bill of sale for a gun.

How Do I Write a Washington Bill of Sale?

A basic Washington bill of sale includes certain information about both the buyer and seller:

  • The full legal name (printed)
  • The date the bill of sale was created
  • Certain information about the item being sold
  • The amount of money the item was sold for
  • The signatures of the buyer and seller

A Washington bill of sale can be written in plain English. There’s no need to use legal jargon or archaic terms. Just remember to include the required elements. If you’re a party, keep more than one copy of the completed document.

Is a Washington Bill of Sale Required to Register a Motor Vehicle?

Yes. You need a Washington bill of sale if you are registering a motor vehicle that was bought through a private sale. As mentioned earlier on this page, the Washington Department of Licensing provides a bill of sale that you can use.

The buyer will also need to complete a Vehicle Title Application. The Vehicle Title Application must be signed in front of a notary.  The buyer must apply for a new title within 15 calendar days of purchasing the vehicle to avoid paying a penalty.

To register a vehicle, you will need the signed title, bill of sale, odometer statement, emissions certificate, Vehicle Certificate of Ownership (Title) Application (Form 420-001), and pay the appropriate fees.

Is a Washington Bill of Sale Form Required to Register a Boat?

No. A Washington bill of sale is not required to register a boat. You will need to complete a Vessel Title Application and have proof that you paid your sales tax. If your boat is documented with the US Coast Guard, click here to learn about what you must do to register your boat.

Is a Bill of Sale Required to Register a Gun in California?

No. A Washington bill of sale is not required to register a gun. There is no legal requirement to register a gun.

Download a PDF or Word Template

Washington Bill of Sale

Washington Vehicle Bill of Sale

Washington Boat Bill of Sale

Washington Lease Agreement