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What Is a Hawaii Bill of Sale?

A Hawaii bill of sale is a document that shows the exchange of ownership of an item between the two named individuals. Those individuals, although listed by their full legal name, are referred to as the buyer and the seller. A bill of sale acts as proof of ownership.

What Are Some Common Bills of Sale Used in Hawaii?

The most commonly used bills of sale in Hawaii are the general bill of sale, a motor vehicle bill of sale, a boat bill of sale, and a gun bill of sale.

How Do I Write a Hawaii Bill of Sale?

To write a Hawaii bill of sale, you must have specific information about the buyer, seller, and the item that is being sold. For every bill of sale, regardless of the item being sold, you should include the full legal name, physical address (including city, state, and zip code), and the driver’s license number of each party. If one of the parties doesn’t have a valid driver’s license, you could use the number listed on their state ID card. Now, let’s discuss the elements needs for each of the most commonly used bills of sale in Hawaii.

General Bill of Sale

For a general bill of sale, you’ll need the information listed above about the buyer and the seller. You’ll also need to include a description of the item being sold. If the item has a serial or registration number, it can be very useful to include that information. Remember that a bill of sale acts as proof of ownership. So, having a record of a serial or registration number could be helpful if the item is stolen. Having a copy of that serial number can help the owner prove that the item is rightfully theirs. You can also include a physical description of the item. Common descriptors include the color and size of the item. If you’re selling an electronic device, you could include specific information such as the make and model.

Next, you’ll include whether the bill of sale covers a sale or a trade. If it is for a sale, you’ll include the amount of money accepted in words and then in numbers. For example, three-hundred twenty-five dollars and no cents ($325.00). If there is a trade, you’ll want to describe the item that the seller is accepting as a trade. If the item is being given as a gift, you should indicate that in the bill of sale.

The bill of sale should be dated. However, it may include more than one date. It should have the date that the bill of sale was created. If the buyer won’t pay for the item until later, the date the payment is expected should be listed.

A general bill of sale in the State of Hawaii should include a seller’s disclosure that explains to the buyer if there are any defects in the property they are buying. If there are other conditions related to the selling of the property, you should include that in the bill of sale.

Finally, the bill of sale needs to be dated and signed by both the buyer and the seller. There is no legal necessity to have the document notarized although you may find having it done to be beneficial in the event that the bill of sale must be used as evidence in court.

Motor Vehicle Bill of Sale

A Hawaii motor vehicle bill of sale should include the information listed above about both the buyer and seller. It should also include certain information about the vehicle. You will need to include the license plate number, the VIN, make, model, year, and the body type of the vehicle. If there’s a lienholder, you must include the name and address of the lienholder in the bill of sale.

The bill of sale must include an odometer reading without tenths of miles. It should also list the purchase price of the vehicle first listed in words and then as a number. For example, three-thousand five-hundred dollars and no cents ($3,500).

The Hawaii bill of sale should include the signatures of both the buyer and the seller. However, it must be signed in front of a notary. The State of Hawaii provides a bill of sale template for motor vehicles.

Hawaii Bill of Sale for Boats

In Hawaii, you’ll need to gather the basic information of both the buyer and the seller. You’ll need to indicate whether the boat is being sold in parts or as a whole. The bill of sale should include the make, length, year, Hull ID, registration ID, odometer reading in hours, and the title number. If a trailer is included, that should be indicated and the year and make should be included. If the sale includes an outboard motor, you should indicate the make, year, and horse power of the motor.

A Hawaii bill of sale for a boat must list the purchase price first in words and then as a number. For example, one-thousand five-hundred dollars and no cents ($1,500.00). The bill of sale should include the date that it was created. If the boat will be paid for at a later date, that date should also be included. If the boat is a gift, that should be indicated.

The bill of sale should be signed by both the buyer and seller in front of a notary public. The State of Hawaii provides a Vessel Notice of Sale for those who are selling a boat.

Hawaii Bill of Sale for Guns

A Hawaii bill of sale for a gun must include personal information about both the buyer and the seller. It must include the make, model, caliber, and serial number of the gun. You should indicate whether the bill of sale documents the sale of trade of a gun. If it is a sale, you should include the purchase price of the gun first in words and then in numbers. For example, six-hundred dollars and no cents ($600.00). If there is a trade involved, you should include information about the item being traded for the gun. If the gun is being given as a gift, that should be indicated within the bill of sale.

The bill of sale must include the date that the document was created and include a date that the payment will be made. You should also include any additional conditions of the sale. The bill of sale must include both a buyer’s and a seller’s disclosure. The document should be signed and dated by both parties in front of a notary public.

Is a Hawaii Bill of Sale Required to Register a Vehicle?

A notarized bill of sale is required if you’re registering a vehicle that was previously registered in another state. If you’re buying the vehicle from a dealership, the dealership will likely complete the registration process on your behalf. If they don’t you’ll need to complete an Application for Registration Form CS-L (MVR) 1, provide a current Hawaii vehicle inspection certificate, and active duty service members who are not state residents will need to complete a Non-Resident Certificate, Form CS-L (MVR) 50. You must also be prepared to pay all associated fees. A partial list of forms may be found here.

For vehicles registered out of state, you’ll need a bill of sale, a current out of state registration, a current Hawaii vehicle inspection certificate, and a completed CSL-L (MVR) 27.

Is a Hawaii Bill of Sale Required to Register a Boat?

Yes, a Hawaii bill of sale is required to register a boat. The bill of sale must be notarized. To register the boat, you’ll need to complete a Vessel Registration Form, present a Hawaiian driver’s license or state ID card, and pay the registration fees.

Is a Bill of Sale Required to Register a Gun in Hawaii?

In many instances, a bill of sale is required to register a gun in Hawaii. In order to own a gun in Hawaii, you must apply for a Permit to Acquire. This must be granted before you can buy or own a gun (although there are a few exceptions to this law). Guns must be registered with your local police station. If you’re selling a gun to another person, you must get a copy of their permit before you make the transfer. Then, you must submit all information to the police department within 48 hours of the sale.

Download a PDF or Word Template

Hawaii Bill of Sale

Hawaii Vehicle Bill of Sale

Hawaii Boat Bill of Sale

Hawaii Lease Agreement

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