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What Is a Virginia Bill of Sale?

A Virginia bill of sale is a written record that documents the change in ownership of an item. In addition to being required to transfer the legal ownership through a state agency, a Virginia bill of sale is an important document for personal record keeping. It can be very valuable if there is a legal dispute of some kind involving the item.

What Are Some Common Bills of Sale Used in Virginia?

The most commonly used Virginia bills of sale include a general bill of sale, a bill of sale for a motor vehicle, a bill of sale for a boat, and a bill of sale for a gun.

How Do I Write a Virginia Bill of Sale?

A Virginia bill of sale includes certain information about both the buyer and the seller as well as some basic information about the item:

  • The parties’ legal names (printed)
  • The date of the bill of sale
  • Certain descriptive information about the item being sold
  • The amount the item is being sold for
  • The signatures of both parties

A Virginia bill of sale can be written in plain English. There is no reason for legal jargon or archaic terms. The important part is to make sure the bill of sale includes the required elements. If you’re a party listed in a Virginia bill of sale, make sure that you keep more than one copy of the completed document for your records.

Is a Virginia Bill of Sale Required to Register a Motor Vehicle?

No. A Virginia bill of sale is not required to register a motor vehicle. A bill of sale is used only as proof of ownership. To register a vehicle, you need an Application for Registration (Form VSA 14), proof of identity and address; an inspection certificate, proof of insurance, the title for the vehicle, and you should be prepared to pay the fees.

Is a Virginia Bill of Sale Form Required to Register a Boat?

Yes. A Virginia bill of sale is required if you're registering a previously registered used boat or an out of state boat. You'll also need a completed Application for Watercraft Certificate of Title and Certificate of Number (Form BRT001). New boats require an MCO. Used boats require a title.

Is a Bill of Sale Required to Register a Gun in Virginia?

No. A Virginia bill of sale is not required to register a gun. Guns are not registered in the State of Virginia.

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Virginia Bill of Sale

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