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What Is a Virginia Bill of Sale?

A Virginia bill of sale is a document that acts as proof of ownership for the described item. A Virginia bill of sale does not need to be notarized.

What Are Some Common Bills of Sale Used in Virginia?

The most commonly used Virginia bills of sale include a general bill of sale, a bill of sale for a motor vehicle, a bill of sale for a boat, and a bill of sale for a gun.

How Do I Write a Virginia Bill of Sale?

Writing a Virginia bill of sale doesn't take much time. Regardless of whether you're drafting a general bill of sale, a bill of sale for a motor vehicle, a bill of sale for a boat, or a bill of sale for a gun, there's certain information you must include. The main difference in the most commonly used bills of sale is in how you describe the item being sold. You'll learn about how to properly describe items soon. First, let's look at the commonalities.

  • A Virginia bill of sale should include a description of the item;
  • The sale date;
  • The amount of the sale;
  • A seller's certification that verifies that the seller has the legal right to sell the item and that the information in the bill of sale is true to the best of their knowledge;
  • A buyer's certification that confirms the amount of the purchase and that the information in the bill of sale is true and correct to the best of the buyer's knowledge;
  • The signature and date of both the buyer and the seller.

Virginia General Bill of Sale

For a Virginia general bill of sale, you'll describe an item that doesn't fit the description of a motor vehicle, boat, or gun. Examples include, but should not be limited to, lawncare equipment, patio furniture, jewelry, and used electronics. When you describe the item being sold, you can use the following information (if it is applicable):

  • A registration or serial number.
  • Make, model, and year.
  • Color, size, or material.

Virginia Bill of Sale for Motor Vehicles

The Department of Motor Vehicles provides a Vehicle Price Certification which doubles as a bill of sale. It is used only by private individuals who do not qualify as a motor vehicle dealer and is used only for vehicles that are older than five years. For the description, you should use:

  • Year, make, model, and body type.
  • The VIN.
  • The color.

Virginia Bill of Sale for Boats

A Virginia bill of sale for a boat should include:

  • The year, make, and model of the boat.
  • The length of the boat.
  • The Hull ID.
  • The Hull material.
  • The horsepower of any attached motor.

Virginia Bill of Sale for Guns

A Virginia bill of sale for a gun should include:

  • The serial number.
  • The make, model, and caliber of the gun.

This information should be included for every gun involved in the sale or trade.

Is a Virginia Bill of Sale Required to Register a Motor Vehicle?

No, a Virginia bill of sale is not required to register a motor vehicle. A bill of sale is used as proof of ownership. To register a vehicle, you need an Application for Registration (Form VSA 14), proof of identity and address; an inspection certificate, proof of insurance, the title for the vehicle, and you should be prepared to pay the fees.

Is a Virginia Bill of Sale Required to Register a Boat?

A Virginia bill of sale is required if you're registering a previously registered used boat or an out of state boat. You'll also need a completed Application for Watercraft Certificate of Title and Certificate of Number (Form BRT001). New boats require an MCO. Used boats require a title.

Is a Virginia Bill of Sale Required to Register a Gun?

No, a Virginia bill of sale is not required to register a gun. Guns are not registered in the State of Virginia.

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Virginia Bill of Sale

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